EFE learning modules / Complaints, Apologies & Requests

scenario 3 a customer named sarah visits a high end

Scenario Context

"A customer named Sarah visits a high-end electronics store to complain about a faulty product, while the store manager, David, attempts to resolve the issue through apologies and professional solutions."

Speakers
S

Sarah

An upset customer who purchased a malfunctioning coffee machine and is seeking a resolution.

D

David

A calm and professional store manager who specializes in customer relations and conflict resolution.

The Dialogue

Tap highlighted words to view vocabulary cards below.

Sarah
Excuse me, I would like to speak with the manager regarding a recent purchase.
David
Good morning! I am the manager. How can I assist you today?
Sarah
I am here to file a formal complaint about this coffee machine I bought last week.
David
I am very sorry to hear that. What exactly seems to be the problem?
Sarah
It is completely ; it leaks water everywhere every time I turn it on.
David
Please accept my sincerest apologies for the this has caused you.
Sarah
I was very excited about this model, so my is quite high.
David
I completely understand. It is frustrating when a premium product is .
Sarah
I would like to request a full , please.
David
I see. May I please see your receipt and the card?
Sarah
I have the , but I'm afraid I have misplaced the original receipt.
David
I see. Normally, our requires a receipt for any financial .
Sarah
Is there no other way? I paid a lot of money for this.
David
Would it be possible for you to provide the date and time of the transaction? I can check our system.
Sarah
It was last Tuesday, around 4:00 PM. I used my credit card.
David
Thank you. Let me try to this by searching our digital records.
Sarah
I would appreciate it if you could hurry, as I have another appointment.
David
Of course. I am searching for it right now. Please bear with me for a moment.
Sarah
Thank you. I just want a that is fair.
David
I found it! It confirms you bought the machine here six days ago.
Sarah
Great. So, can we proceed with the now?
David
I'm afraid I cannot give a cash without the physical receipt, but I can offer an immediate exchange.
Sarah
I am hesitant because I don't want another unit.
David
I understand. I will personally inspect the new machine to ensure it is perfect.
Sarah
That would be helpful. I also feel I deserve some for the trouble.
David
I agree. As a gesture of goodwill, I can offer you a fifty-dollar gift voucher.
Sarah
That seems like a reasonable way to address my complaint.
David
Excellent. I will get the new machine from the warehouse immediately.
Sarah
Thank you for being so professional about this matter.
David
It is my pleasure. We value your business and regret the initial error.
Sarah
I'll wait here while you process the exchange.
David
Here is your new machine, the voucher, and a reprinted receipt for your records.
Sarah
I appreciate your help, David. Have a good day.
David
You too, Sarah. Please let us know if you need anything else.

Scene Vocabulary

Practice vocabulary words & meanings.

Malfunctioning

/ማልፈንክሽኒንግ/

በትክክል የማይሰራ

Not working or operating properly.

በትክክል የማይሰራ መሳሪያ ወይም ስርአት።

Refund

/ሪፈንድ/

ገንዘብ መመለስ

A repayment of a sum of money, typically to a dissatisfied customer.

ለተገዛ ዕቃ ወይም አገልግሎት የሚመለስ ክፍያ።

Compensation

/ኮምፔንሴሽን/

ካሳ

Something, typically money, awarded to someone as a recompense for loss, injury, or suffering.

ለደረሰ ጉዳት ወይም ኪሳራ የሚሰጥ ክፍያ ወይም ጥቅም።

Inconvenience

/ኢንኮንቪኒየንስ/

መጉላላት

Trouble or difficulty caused to one's personal comfort or plans.

ችግር ወይም አስቸጋሪ ሁኔታ።

Policy

/ፖሊሲ/

መመሪያ

A course or principle of action adopted or proposed by a government, party, business, or individual.

የአሰራር ደንብ ወይም መመሪያ።

Warranty

/ዋስትና/

ዋስትና

A written guarantee, issued to the purchaser of an article by its manufacturer, promising to repair or replace it if necessary.

ለተወሰነ ጊዜ የሚሰጥ የጥገና ወይም የመተኪያ ዋስትና።

Resolution

/ሬዞሉሽን/

መፍትሄ

A firm decision to do or not to do something; the action of solving a problem.

ለአንድ ችግር የሚገኝ መፍትሄ።

Defective

/ዲፌክቲቭ/

ብልሽት ያለበት

Imperfect or faulty.

ጉድለት ወይም ብልሽት ያለበት።

Rectify

/ሬክቲፋይ/

ማስተካከል

To put something right; correct.

ስህተትን ወይም ችግርን ማረም ወይም ማስተካከል።

Dissatisfaction

/ዲሳቲስፋክሽን/

አለመርካት

Lack of satisfaction; disappointment.

በአገልግሎት ወይም በሁኔታ አለመደሰት።